During Phase 2, Activity H, Project Management conducts a
phase review meeting to obtain the formal project decision from
management. Enterprise Engineering is in attendance to answer
any pertinent questions as they arise.
Because of the importance of this review, Project
Management and Enterprise Engineering should be extremely well
prepared. Visual aids should be used to explain and clarify
findings. Those in attendance should have the authority to make
decisions.
Copies of the Phase 2 "Logical Enterprise Study" should be
distributed to pertinent managers well in advance of the review
meeting. This allows the manager ample time to study the report
and prepare for the meeting.
The intent of the review meeting is not necessarily to
explain each section of the report, but to answer questions and
summarize the conclusions. The report, thereby, is the focal
point of the meeting.
There are three possible outcomes from the review meeting:
- Project approved to proceed as proposed.
- Project disapproved.
- Revise project based on discussion in meeting.
PROJECT APPROVED
Enterprise Engineering advises all meeting attendees of the
results of the meeting by memo or letter. The project continues
according to plan.
PROJECT DISAPPROVED
Enterprise Engineering discontinues all activity on the
project and prepares an audit report as indicated in Phase 5.
This will document the disposition of the project. All study
material is filed in a project file in the Technical Library for
future reference.
REVISE PROJECT
During the review meeting, decisions or discussions may
have indicated a project change or revision. Enterprise
Engineering reviews the project and estimates, modifying the
report and establishing another review meeting (if necessary)
to consider the revised report.
A final and approved copy of the Phase 2 "Logical
Enterprise Study," with the initials or signatures of
management, is sent to the Technical Library for filing in the
project file.