The purpose of this activity is to review the results of Phase 1 with Executive Management, User Management, Information Resource Management, Systems Resource Management, Data Resource Management, and Enterprise Resource Management. The review is used to determine whether the project should continued as proposed, revised or discontinued.  

OVERVIEW

During Phase 1, Activity H, Project Management conducts a phase review meeting to obtain the formal project decision from management. Systems Engineering is in attendance to answer any pertinent questions as they arise.

THIS REVIEW IS EXTREMELY IMPORTANT. Management support and involvement is essential for project success. A well prepared concise report gives management the confidence necessary to make the appropriate project decisions. When executed as described, Phase 1 eliminates many problems due to oversights and poor planning. It allows many factors to be considered early enough to make resolutions that would be expensive and difficult to make in the later phases. More importantly, unjustified projects are discontinued before unnecessary expense is incurred.

Because of the importance of this review, Project Management and Systems Engineering should be extremely well prepared. Visual aids should be used to explain and clarify findings. Those in attendance should have the authority to make decisions.

Copies of the Phase 1 "System Study & Evaluation Report" should be distributed to pertinent managers well in advance of the review meeting. This allows the manager ample time to study the report and prepare for the meeting.

The intent of the review meeting is not necessarily to explain each section of the report, but to answer questions and summarize the conclusions. The report, thereby, is the focal point of the meeting.

There are three possible outcomes from the review meeting:

1. Project approved to proceed as proposed.

2. Project disapproved.

3. Revise project based on discussion in meeting.

A final and approved copy of the Phase 1 "System Study & Evaluation Report," with the initials or signatures of management, is sent to the Technical Library for filing in the project file.  

STEPS IN EXECUTION

1. Project Management conducts a formal review of the Phase 1 "System Study & Evaluation Report" with Executive Management, User Management, Information Resource Management, Systems Resource Management, Data Resource Management, and Enterprise Resource Management. Systems Engineering also participates in the review by answering pertinent questions as they arise.

2. Management determines project outcome: Approve project as proposed, revise project, or discontinue.

3. Project Management forwards a formal copy of the "System Study & Evaluation Report" along with miscellaneous project documentation to the Technical Library for filing.