PROJECT NUMBER/NAME:
PHASE 1 - SYSTEM STUDY & EVALUATION REPORT
PHASE COVER PAGE YES/NO?
A. Are all of the appropriate names listed on the distribution
list? _______
B. Has pertinent copyright notation been printed on the report
(optional)? _______
C. Has an introductory letter been prepared to summarize the
report and schedule the review meeting (optional)? _______
PROJECT SCOPE YES/NO?
A. Are all project objectives clearly stated without defining the
approach to be used? _______
B. Does it appear to identify all pertinent organizational areas/
departments affected by the project? _______
C. Does it identify all of the current systems to be replaced
or modified? _______
D. Does it identify any interfaces with other systems that may be
required? _______
E. If project has expanded since original request, has this
expansion been clearly defined and explained? _______
CURRENT SYSTEM ANALYSIS YES/NO?
A. Does the text provide a competent description of the existing
system? _______
B. Are the Strengths and Weaknesses of the existing system
identified? _______
INFORMATION FLOW DIAGRAM (IFD) YES/NO?
A. Does each requirement have its timing defined? _______
B. Does the flow of information between entities appear correct? _______
PROJECT INFORMATION FLOW MATRIX YES/NO?
A. Are all of the major organizational entities defined in the
project scope included? _______
B. Does the flow of information between entities appear correct? _______
INFORMATION REQUIREMENTS YES/NO?
A. Does each requirement have at least one RECEIVER of Information
and at least one ORIGINATOR? Are they correct? _______
B. Is timing (Frequency, Offset and Response Time) defined for
each requirement? Does the timing appear reasonable? _______
C. Is it stated what TYPE of INFORMATION each requirement is
(Policy, Control or Operational)? _______
D. Is there a clearly stated BUSINESS PURPOSE for each requirement?
Does it appear reasonable? _______
E. Are there clearly stated ACTIONS AND/OR BUSINESS DECISIONS for
each requirement? Do they appear reasonable? _______
F. Are there clearly stated BENEFITS for each requirement?
Do they appear reasonable? _______
G. Does it appear that all required DATA ELEMENTS are identified? _______
SYSTEM CONCEPT DIAGRAM YES/NO?
A. Are all of the users affected by the system represented? _______
B. Are the timings of the system, particularly Frequency,
expressed? _______
C. Does it illustrate any required interfaces with other Systems? _______
D. Does the concept diagram adequately express the sub-system? _______
E. Does the concept diagram adequately support the Information
Flow Diagram? _______
SYSTEM LOGIC NARRATIVE YES/NO?
A. Is the narrative written clearly and expressed in terms the
user will understand (no technical jargon)? _______
B. Does the narrative clearly state how the system operates? _______
C. Does the narrative adequately support the System Concept
Diagram? _______
D. Does the system solution appear to satisfy all of the
information requirements? _______
E. Does the system appear to be viable and cost effective solution? _______
PROJECT PLAN YES/NO?
A. Is the project path (methodology) described and does it appear
reasonable? _______
B. Are staffing requirements and assignments defined
(including use of outside services, if applicable)? _______
C. Are any project assumptions listed? Do they appear reasonable? _______
PROJECT ESTIMATE/SCHEDULE RECAP YES/NO?
A. Are all of the project phases included? _______
B. Are all of the pertinent development functions represented
(e.g., Systems Engineering, Project Management, etc.)? _______
C. Is the estimate for each phase and the total project acceptable? _______
D. Is the schedule for each phase and the total project acceptable? _______
COST AND EVALUATION SUMMARY YES/NO?
A. Have development costs from the Project Estimate/Schedule
Recap been included? _______
B. Have additional costs ("out-of-pocket") been included _______
(e.g., the purchase or leasing of materials)?
C. Are savings and expenses correctly stated and do they appear
reasonable? _______
D. Are investment evaluations (Return on Investment and Break Even
Points) calculated correctly and according to standards? _______
E. Are intangible benefits correctly stated and do they appear
reasonable? _______
GLOSSARY OF TERMS YES/NO?
A. Are the data definitions accurately and clearly expressed (they
should be like a Webster or Oxford style explanation)? _______
REQUIREMENTS/SYSTEM MATRIX BY PROJECT YES/NO?
A. Are all of the information requirements for the application
present? _______
B. Do all information requirements have at least one sub-system
related to it (and vice versa)? _______
C. Does the matrix adequately show how the information requirements
will be satisfied by the system? _______
ENTITY/SYSTEM MATRIX BY PROJECT YES/NO?
A. Are all of the pertinent FE and OE resources listed? _______
B. Does the matrix adequately show how the organizational resources
will be affected by the system? _______
INFO REQUIREMENTS/OUTPUTS MATRIX YES/NO?
A. Are all of the information requirements and outputs for the
application present? _______
B. Do all information requirements have at least one output
related to it (and vice versa)? _______
C. Does the matrix adequately show how the information requirements
are implemented by outputs and does it appear reasonable? _______
OTHER CONSIDERATIONS YES/NO?
A. Has Quality Assurance reviewed/approved the deliverables? _______
NOTES:
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