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This section contains the following:
Copyright © 1971-2005 by
M. Bryce & Associates
Palm Harbor, Florida, USA
All rights reserved.
The purpose of this activity is to review the results of Phase 3 with User Management, Systems Resource Management, Data Resource Management, and DP Operations. The review is used to determine whether the project should continued as proposed, revised or discontinued.
OVERVIEW
During Phase 3, Activity D, Project Management conducts a
phase review meeting to obtain the formal project decision from
management. Systems Engineering is in attendance to answer
any pertinent questions as they arise.
Reviews during Phase 1 and 2 were concerned with concepts,
information requirements and overall system considerations. The
sub-system review is concerned with a detail discussion of the
sub-system in operation. It is essential that those Users who
are concerned with its success on a day-to-day basis be in
complete agreement with the sub-system. They should have a
clear understanding of staffing, timing, and other operating
details. If Systems Engineering does not have the support and
cooperation of those directly concerned, it will be difficult,
if not impossible, to install the sub-system. This management
group is the most knowledgeable and can provide Systems
Engineering with the best suggestions for improvement and
insight into problem areas.
Management support and involvement is essential for project
success. A well prepared concise report gives management the
confidence necessary to make the appropriate project decisions.
Because of the importance of this review, Project Management and
Systems Engineering should be extremely well prepared. Visual
aids should be used to explain and clarify findings. Those in
attendance should have the authority to make decisions.
Copies of the Phase 3 "Sub-System Design Manual" should be
distributed to pertinent managers well in advance of the review
meeting. This allows the manager ample time to study the report
and prepare for the meeting.
The intent of the review meeting is not necessarily to
explain each section of the report, but to answer questions and
summarize the conclusions. The report, thereby, is the focal
point of the meeting.
As in prior phases, there are three possible outcomes from
the review meeting:
PROJECT APPROVED
Systems Engineering advises all meeting attendees of the
results of the meeting by memo or letter. The sub-system
continues according to plan.
PROJECT DISAPPROVED
It is highly unlikely but still possible that a sub-system
will be discontinued as a result of this meeting. Revisions are
more likely.
Systems Engineering discontinues all activity on the
sub-system. All study material is filed in a project file
in the Technical Library for future reference.
REVISE PROJECT
During the review meeting, decisions or discussions may
have indicated a project change or revision. Systems
Engineering reviews the project and estimates, modifies the
report and establishes another review meeting (if necessary)
to consider the revised report.
A final and approved copy of the Phase 3 "Sub-System Design
Manual," with the initials or signatures of management, is sent
to the Technical Library for filing in the project file.
STEPS IN EXECUTION
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