PROJECT NUMBER/NAME:
PHASE 4-I - ADMINISTRATIVE PROCEDURE MANUAL
PHASE COVER PAGE YES/NO?
A. Are all of the appropriate names listed on the distribution
list? _______
B. Has pertinent copyright notation been printed on the report
(optional)? _______
C. Has an introductory letter been prepared to summarize the
report and schedule the review meeting (optional)? _______
TABLE OF CONTENTS YES/NO?
A. Has a complete Table of Contents been prepared for the manual? _______
SYSTEM CONCEPT DIAGRAM YES/NO?
A. Are all of the users affected by the system represented? _______
B. Are the timings of the system, particularly Frequency,
expressed? _______
C. Does it illustrate any required interfaces with other Systems? _______
D. Does the concept diagram adequately express the sub-system? _______
E. Does the concept diagram adequately support the Information
Flow Diagram? _______
SYSTEM LOGIC NARRATIVE YES/NO?
A. Is the narrative written clearly and expressed in terms the
user will understand (no technical jargon)? _______
B. Does the narrative clearly state how the system operates? _______
C. Does the narrative adequately support the System Concept
Diagram? _______
D. Does the system solution appear to satisfy all of the
information requirements? _______
E. Does the system appear to be viable and cost effective solution? _______
SYSTEM FLOWCHART YES/NO?
A. Are all Sub-Systems, Inputs, Outputs and Files clearly defined? _______
B. Does the timing appear reasonable for each Sub-System? _______
C. Is "source" defined for each Input and "destination" for
each Output? _______
D. Does the Table of Files represent all of the files in the
application? _______
E. Does the Table of Files clearly define how each file is used
in the various processes (Create, Update, Reference)? _______
F. Are there any inconsistencies in how the files are used
(e.g., created or updated too many times)? _______
G. Does the Table of Inputs/Outputs represent all of the inputs
and outputs used in the application? _______
H. Does the Table clearly define how each input and output is used
in the various sub-systems (Create, Update, Reference)? _______
I. Are there any inconsistencies in how the inputs and outputs
are used (e.g., created or updated in too many sub-systems)? _______
SUB-SYSTEM CONCEPT DIAGRAM YES/NO?
A. Are all of the users affected by the sub-system represented? _______
B. Are the timings of the system, particularly Frequency,
expressed? _______
C. Does the concept diagram adequately express the sub-system? _______
SUB-SYSTEM LOGIC NARRATIVE YES/NO?
A. Is the narrative written clearly and expressed in terms the
user will understand (no technical jargon)? _______
B. Does the narrative clearly state how the sub-system operates? _______
C. Does the narrative accurately support the System Flowchart? _______
D. Does the system appear to be viable and cost effective solution? _______
E. Has a Test Plan for each Sub-System been defined and does it
appear reasonable? _______
SUB-SYSTEM FLOWCHART YES/NO?
A. Are all Procedures, Inputs, Outputs and Files clearly defined? _______
B. Does the flow of work ("Work Flow") appear reasonable _______
(e.g., sequencing of procedures)?
C. Does the flow of Inputs, Outputs and Files appear reasonable? _______
D. Does the Table of Files represent all of the files in the
application? _______
E. Does the Table clearly define how each file is used in the
various processes (Create, Update, Reference)? _______
F. Are there any inconsistencies in how the files are used
(e.g., created or updated too many times)? _______
PROCEDURE LOGIC NARRATIVE YES/NO?
A. Is the narrative written clearly and expressed in terms the
user will understand (no technical jargon)? _______
B. Does the narrative clearly state how the procedure operates? _______
C. Does the narrative accurately support the Sub-System Concept
Diagram and Sub-System Flowchart? _______
D. Does the procedure appear to be viable and cost effective
solution? _______
PLAYSCRIPT INSTRUCTIONS YES/NO?
A. Does the "playscript" procedure contain sections for PURPOSE,
SETUP and OPERATIONS? _______
B. Does the PURPOSE section adequately state the reason for the _______
procedure?
C. Does the SETUP section identify all of the pertinent Inputs,
Outputs, and manual files associated with the procedure? _______
D. Does the OPERATIONS section identify the job function
responsible for performing the procedure? _______
E. Are the operational steps clear and understandable? _______
F. Do all operational steps begin with an action verb and not
a condition statement (does not begin with an "if" statement)? _______
G. Are special procedures included for Data Conversion or Office
Automation? _______
INPUT DISCUSSION & EXAMPLES YES/NO?
A. Has a summary checklist of all inputs in the application
been prepared? _______
B. Has a description of each input been prepared and does
it appear adequate? _______
C. Has an example of each input been prepared and does it use
actual data values (no "X" "Z" or "0" values)? _______
D. Does each sample input reflect an easy to use input? _______
E. Are all of the transactions associated with the input
adequately described? _______
OUTPUT DISCUSSION & EXAMPLES YES/NO?
A. Has a summary checklist of all outputs in the application
been prepared? _______
B. Has a description of each output been prepared and does
it appear adequate? _______
C. Has an example of each output been prepared and does it use
actual data values (no "X" "Z" or "0" values)? _______
D. Does each sample output reflect an easy to understand report
or screen ("clean" versus "cluttered")? _______
E. Are all of the messages associated with the output
identified and adequately explained? _______
PROCEDURE INDEX BY FUNCTION YES/NO?
A. Does the index adequately show the relationship of job functions
to procedures? _______
PROCEDURE INDEX BY INPUT/OUTPUT NUMBER YES/NO?
A. Does the index adequately show the relationship of inputs and
outputs to procedures? _______
B. Are the form numbers of each Input and Output defined? _______
OTHER CONSIDERATIONS YES/NO?
A. Has Quality Assurance reviewed/approved the deliverables? _______
NOTES:
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